Tip 57 – Spending – Distributing quotes

When owners are being called on to vote on major spending, normally they are supposed to receive at least 2 quotations.  Often times those quotations can be quite extensive.  For example, 2 building contracts for (say) renovating the swimming pool area, can amount to hundreds of pages.  If the quotations are voluminous then instead of providing them with the meeting notice, a summary of the quotations and advice about where complete copies may be inspected can be provided.  If you use this exception to save on postage and photocopying costs, make sure that your summary is accurate and that the full copies are readily and freely available to obtain.