Any building contractor will tell you that preventative maintenance is better than the cure. Replacing window seals or silicone is a lot more cost effective than dealing with rotten internal timbers or swollen plaster board. Treat owner’s maintenance complaints as an early warning system. Investigate, consider and act. Delay or denial will cost more in the end.
When owners are being called on to vote on major spending, normally they are supposed to receive at least 2 quotations. Often times those quotations can be quite extensive. For example, 2 building contracts for (say) renovating the swimming pool area, can amount to hundreds of pages. If the quotations are voluminous then instead of providing them with the meeting notice, a summary of the quotations and advice about where complete copies may be inspected can be provided. If you use this exception to save on postage and photocopying costs, make sure that your summary is accurate and that the full copies are readily and freely available to obtain.
The upfront costs of new utility infrastructure, like solar PV or central gas hot water, can be very difficult to get owner approval for. How then can you acquire the equipment, so that you can access the savings? Some utility service retailers offer long term contracts, with the supply of the new equipment thrown in. While you may think that makes the new equipment, or the utility service (gas, electricity etc) more expensive, if you do the numbers carefully you will find that is not necessarily so. The power of bulk buying plus the certainty of a long-term supply contract can generate sufficient savings to ensure that the offer is truly competitive; now and into the future.
While your body corporate manager is expected to be familiar with the Act and Regulation modules, they’re not lawyers. There’s a difference between (say) asking a body corporate manager for basic information or where to find something in the legislation and (in effect) asking a body corporate manager to offer a legal opinion on an issue confronting your body corporate. Savvy body corporate managers will refer you to real lawyers. Watch out for the ones that don’t.
Before releasing anything sensitive to anyone, consider whether the record is privileged. That is, legally privileged and not for example “private” under the privacy legislation. Legal privilege applies typically to (a) communications between the body corporate and its solicitors and (b) other materials that are produced in the expectation of, or during the conduct of, litigation. If you have any doubts, seek legal advice.